Red Deer County News

Posted on: August 10, 2017

Planning a Public Event? Start here!

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A Public Event means and includes any music concert, performance, amusement, dance, exhibition, entertainment, parade, assembly, game, athletic or sports contest and any event or function which is held at a public place and to which members of the general public are invited or admitted for a fee or free of charge, but does not include a private gathering or event to which members of the public are not invited or admitted.

An application for a permit to hold a public event along with applicable fees must be submitted. The application must be accepted not less than 60 days prior to the proposed event where the proposed event will be held on, and involves the use of a highway in any manner or is a concert; and not less than 30 days prior to the proposed event where the proposed event does not involve the use of a highway.

EMERGENCY ACTION PLAN 
Red Deer County’s Public Events Bylaw No. 2000/12 – 19.0 (f) states that a detailed written explanation of the applicant’s plans to provide security and fire protection, water supplies and facilities, sewage and drainage facilities, food supplies and facilities, sanitation facilities, first aid facilities and services, vehicle parking spaces, vehicle access, policing and on-site control, and, if it is proposed or expected that spectators or participants will remain at night or overnight, the arrangements for illuminating the premises and for camping or similar facilities.

The applicant’s plans shall include what provisions shall be made for numbers of spectators in excess of the estimate, provisions for clean-up of the premises and provisions for the removal of rubbish after the concert has concluded. A plot plan showing the arrangement of the facilities, including those for parking, egress and ingress, shall be submitted with such application.

An Emergency Action Plan, or EAP, is a formal written plan, developed by the Applicant of a Public Events Permit that identifies potential emergency conditions at the event site and prescribes the procedures to be followed to minimize or prevent loss of life and property.

Producing an Emergency Action Plan (EAP) has three benefits:
• Assists in identifying risks or potential risks.
• Assists in identifying what measures need to be put in place for the protection and well-being of the public who will be attending the Public Event.
• Identifies individual/groups/organizations roles and responsibilities.

NOTE: Every EAP must be tailored to site-specific conditions and to the requirements of the agency or organization that owns or regulates the site of the event.

When writing the EAP all members of the organizing committee along with the agencies that have a role to play in regards to the safety/control of the public should be involved in the creation of the plan.

An EAP is needed for two main reasons:
• To define the coordination of necessary actions by the organizers of a Public Event and Red Deer County officials to provide for timely notification, warning, and evacuation in the event of an emergency, to include catastrophic emergencies or disaster beyond the normal expected hazards, i.e. weather phenomenon, etc.
• To reduce the risk of life and property damage resulting from an emergency.

Unique situations do sometimes develop that may result in emergencies. Therefore, it is prudent for the organizers to identify conditions that could lead to on-site or site related disasters, in order to initiate emergency measures that could prevent or minimize the consequences to life and property.

For a Public Event application and Emergency Action Plan Guide, call Tina Colberg at Red Deer County Emergency Management at 403.348.2036.

Additional Info...
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