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This is the third quarterly report for the Mayor and Councillors for the November 2017 to October 2018 year. The report includes the number of meetings that members of Council were scheduled to attend and the actual attendance at the meetings, as well as a reporting of Mayor/Councillor expense claims for May to July 2018.
Scheduled meetings include County Council and Municipal Planning Commission meetings as well as meetings for the Committees/Board/Commissions that members of Council are appointed to as representatives of the County. A listing of the Council appointments to these Committees/Board/Commissions is posted on the County’s website (www.rdcounty.ca).
Councillors may encounter circumstances where more than one meeting is scheduled within the same time period. As a result, there can be instances when these scheduling conflicts result in Councillors not being available to attend all required regularly scheduled meeting.
In addition to the regular scheduled meetings, members of Council were kept busy during the third quarter participating in the Federation of Canadian Municipalities Convention and many community meetings such as local crime watch, recreation board meetings, meetings with provincial government officials and meetings with residents.
HONORARIUMS AND EXPENSE CLAIMS – the amounts members of Council are entitled to claim under the terms of the Councillor Remuneration Policy are as follows:
For out-of-County travel for attendance at County-related meetings, conferences, workshops, seminars, Councillors are entitled to claim a per diem rate of $210 per day.
Councillors are entitled to claim for mileage travelled to County-related meetings/events at a rate of 55 cents per kilometre for the first 5,000 kilometres annually and then at a rate of 49 cents per kilometre (the provincial rate as set by the Canada Revenue Agency). Due to the large geographic area covered within the County’s municipal boundaries, the mileage claims vary substantially as they are dependent on where the Mayor/Councillor resides.
The Councillor Remuneration Policy in its entirety is posted on the County’s website (www.rdcounty.ca) or a copy is available by contacting the County office at 403.350.2152.
Following is the listing of the Mayor’s/Councillors’ honorariums and expense claims for the third quarter from May 1 to July 31, 2018 (total claims since November 1, 2017).
Individual Councillors are allotted an annual amount of $6,500 each with the Mayor being allotted $8,500 for attendance at conferences / seminars / professional development sessions / workshops. This fee includes all expenses related to the conference attendance or participation in the other sessions – registration fees, hotel accommodations, travel costs, mileage, per diems (if claimed) and any expenses (i.e. parking, meals). The policy provides that a member of Council may exceed his/her allotted budget, provided the overall conference budget of $55,000 is not exceeded, by receiving authorization for such overage by way of a Council motion. This approval was given allowing Mayor Wood, Councillor Bota, Councillor Huelsman and Councillor Moore to attend the Federation of Canadian Municipalities Conference in Halifax, Nova Scotia, in June 2018.
The totals paid for Mayor/Councillor attendance and participation at conferences from November 2017 to July 2018 are as follows:
Copies of Councillors’ expense claim sheets are posted on the County’s website (www.rdcounty.ca)
Further information in relation to this Council policy is available by contacting Legislative Services at 403.350.2152.